What is Suspension Letter | Suspension Letter format and templates

Suspension latter is used to inform somebody that they are temporarily removed from a position, usually as a disciplinary measure. This could be a suspension from an employment school, or from some other kind of organization.

An employer is usually entitled to suspend an employee at work, pending an investigation of gross misconduct or other serious disciplinary matter. The right to suspend by employers will usually be set out in the contract of employment or staff handbook, and which will also set out a non-exhaustive list of when the decision will be exercised.

Types of suspension vary from case to case, but may involve clause such as “without pay” or “pending an investigation.”

Importance of Suspension Letter

The benefits of an employer in suspending an employee are numerous. They may include:

  • To highlight to the employee the seriousness of the matter and breakdown of trust.
  • To immediately stop the employee carrying on the gross misconduct that is being alleged.
  • To stop the employee from interacting with other employees or clients or customers of the employer, which may otherwise cause detrimental effects of the business?
  • To enable an employer to properly investigate without hindrance from the employee
  • In high profile cases, it is essential to remove the employee from the public eye as soon as possible.

Sample Suspension Letter format for example

Date: _______


Mr. / Ms.______________

Emp. No________________


The charges against you for gross misconduct and indiscipline have been leveled in accordance with Company Service.

Rules / Standing Order No _________ as per charge-sheet dated __________ sent to you.

Now, therefore, you are hereby placed under suspension with effect from ____________ under clauses ________________ of the Factory /Company Rules / Standing Orders. Your suspension has been considered necessary in order to maintain proper discipline in the Factory / Company/ Establishment and to conduct proper enquiry against you.

You will be entitled to receive suspension allowance of Rs_____________/- During the period of suspension.

Authorized Signatory

Letter of Suspension from Employment Sample 

Avi Agarwal

387, Miniature
Metairie, LA 70001

RE: Suspension Information

July 14th, 2020

This letter is to inform you that as a result of your actions on July 12, 2020, you have been issued a suspension for 1 week (7 days).

On July 12th, you violated multiple sections of the Employee Standards code every employee is expected to follow. This has not been the first time you have done this either. There are recorded incidents on May 15th and June 23rd of similar infractions.

You will not receive pay while you are on suspension.

You are expected to return to work on July 21st, 2009.

If you have any questions, please contact me. You are expected to vacate the premises immediately.


The HR Management Team

Also Read: FREE Work Experience Letter format and templates

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